There are 3 different approaches to protect PowerPoint files.

Using the PowerPoint Viewer

Using the PowerPoint Viewer is easy to handle and adds the same protection level like protecting EXE files. The PowerPoint Viewer is provided for free and is included in the main PowerPoint installation.

 

•All animations including video and audio are supported

•No conversion necessary

•PowerPoint Viewer is free

•One PPT can invoke another PPT (Link from PPT A to PPB - tested with Office 2007)

•A menu can be used to start different presentations

•No administrator rights required to play the PPT file

•Highest protection level

 

•Printing can not be disabled (always enabled)

•As all files have to be extracted from a database, the size for the project should not exceed 250 MB. You can protect multiple PPT files with each 250 MB in size by splitting the project into several databases

•Macros inside PPT are not supported

•Needs Office 2003 or newer versions

 

Only if you want to disable printing, select one of the options described below.

 

Instruction: PowerPoint Viewer
 

PPT Conversion to Flash

The PPT files can be converted into flash and therefore are protected with the highest security level, which Multimedia Protector offers for flash files .

•Printing can be enabled or disabled

•Animations are available

•The size of the complete project does not matter as files are loaded into memory only when required

•A menu can be used to start different presentations

•No administrator rights required to play the flash file

•Highest protection level

 

 

•Some special animation effects will not work with converters

•The file has to be converted

•The converter is not free

•Macros inside PPT are not supported

•One converted Flash file cannot invoke another Flash file (Link from PPT A to PPB)

 

Instruction: PPT Conversion to Flash
 

PPT Conversion to PDF

The PPT files can be converted into PDF and therefore are protected with the highest security level, which Multimedia Protector offers for PDF files

•Printing can be enabled or disabled

•The size of the complete project does not matter as files are loaded into memory only when required

•The PDF Viewer is included in Multimedia Protector

•A menu can be used to start different presentations

•Highest protection level

 

 

•No animations - only static text

•The file has to be converted

•Macros inside PPT are not supported

•One converted PDF file cannot invoke another PDF file (Link from PPT A to PPB)

•Administrator rights are required during the first start of the file

 

Instruction:Multimedia Protector PDF Viewer

 

What is the difference between Multimedia Protector and the Microsoft IRM (Information Rights Management) system in Office 2007?

 

The IRM system in Office 2007 allows to specify security options per user. You need a server to handle the user information and each user must install the IRM Client on his PC. This is typically a possible approach to protect a document inside the own company. If the document should be distributed, the restrictions to have a connection to the IRM server and to install the IRM client should be considered. Multimedia Protector protects PPT files without the need to install an additional software or to have an Internet connection.

 

See also
 
Use PowerPoint Viewer
PPT Conversion to Flash